New user registration

Terms and Conditions
  1. When you register you will be sent a password, which you have the option to change by following the links on the logon page.

  2. gCAP Software Ltd has taken reasonable care to ensure that information on this website is accurate and complete. However, this website is provided 'as is' and gCAP Software Ltd makes no warranties or representations, express or implied as to the content of this website. Further, gCAP Software Ltd makes no warranties or representations about the accuracy or completeness of this website's content or the content of any third party website, nor as to the functions contained herein or therein or as to whether they will be uninterrupted or error-free or that defects will be corrected or that this website or the server are free from virus or other harmful component. gCAP Software Ltd makes no warranties or representations regarding the use of materials in this website in terms of their completeness, correctness, accuracy, adequacy, usefulness, timeliness, reliability or otherwise. To the extent permissible by law, gCAP Software Ltd does not accept liability for any loss that may arise from the reliance on information contained on or obtained through this website or for any loss relating to your inability to access the website or for loss relating to corruption or destruction of data. A quality system is in place, evidence of which is available for examination for a nominal fee.

  3. gCAP Software Ltd respects the privacy of each user of this website and endeavours to protect such. You do not have to register personal information to use most of the information and services available on the website. If you choose to register for our service we will use the personally identifying information you give us to send you an email confirming your registration with the site and further emails whenever certain new company information is posted to the site. If you do not wish us to store your personal information please do not submit it to us. We use encryption, firewalls and other technology and security processes with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate. In relation to retention of data, we will keep your data in accordance with our retention policy, which is that it will remain on our servers until you ask us to remove it. We will not disclose any personally identifiable information without your permission unless we are legally entitled or required to do so, for example, we reserve the right to share your personal information to respond to duly authorized information requests of governmental authorities or where required by law. Additionally, where we believe that such disclosure is necessary to protect and or defend our rights, property or safety and those of our users, customers and other interested parties, we reserve the right to disclose such information. You can view all your personal data that gCAP Software Ltd keeps by going to the logon page and entering your id and password in the appropriate boxes; the page which loads when you click the button gives you the ability to change certain details and to view the rest.

  4. If you wish us to stop using your personal information for any or all of the purposes detailed or to be removed from our contact lists, please email us. We will stop using your information as soon as is reasonably possible to do so but please note that you may continue to receive material while we are updating our lists. We aim to keep our information about you as accurate as possible. If you would like to amend the details you have provided to us, please use the facility on the logon page. gCAP Software Ltd controls the personal data collected on this website. If you have any questions or issues connected to this policy or privacy in general, please direct them to

  5. All proprietary rights in the pages on this website and the contents thereof are reserved. You may only access and download the contents of the pages on this website for personal, non-commercial purposes and on a temporary basis and for the sole purpose of viewing. Other than as stated above, no licence is granted by gCAP Software Ltd to copy or reproduce in any way, electronically, in written form or otherwise, any of the contents of this website. Nothing on this website should be considered as granting any licence or right under any copyright, patent, trademark or other intellectual property right of gCAP Software Ltd or any third party.

  6. gCAP Software Ltd complies with the EU Distance Selling Directive. Since the required information is contained within the above terms and conditions you will not receive further confirmation of the same.
Privacy Information Notice
  1. Why do we need to collect, use and process personal information? - As a provider of software database solutions, gCAP Software Ltd collects data to allow the user to store and recall their own data. This data is personally identifiable as it is marked with the user's unique id.

  2. The information we collect, hold and process about you.
    • Name
    • Address
    • Email Address
    • VAT Number
    • User ID
    • Password (encrypted)
    • Where you heard about gCAP Software
    • The data held is available to view using the online tools provided

  3. The additional information we collect, hold and process about you for AOCMS.
    • Flights taken, including timings, crew, location and specific information about how the flight was made
    • Duty periods worked
    • Checks and qualifications obtained, including date done and renewal date and supporting documentation

  4. The additional information we collect, hold and process about you for Sirocco.
    • Incident reports, including date, time, description
    • Risks
    • Compliance information including steps taken to become compliant and supporting documentation

  5. How we process your personal information.
    • To provide you and, if applicable, your employer, access to your data
    • To keep track of aggregate flight and duty data to allow users to avoid exceeding limits
    • To help users keep track of their training and qualifications and warn of upcoming expiry dates
    • The allow your organisation track incidents, risks and compliance
    • You may be contacted automatically by the system to warn or inform about upcoming issues or data that has been entered. These emails are only sent by request and the option can be turned off

  6. How we collect information.
    • Information is entered either by the user or their employer using online tools
    • Data is occasionally changed by gCAP Software personnel as a result of a direct request from the user or their employer, e.g. to update an email address.

  7. Data retention.
    • The data entered is stored for the user to access in the future. Therefore the data, including any uploaded images and documents is stored until such time as the user requests it to be deleted
    • All data can be deleted on request
    • All data is backed up daily and stored on-site, on a cloud backup server and off site in encrypted form

  8. Marketing.
    • The data entered is not used for marketing purposes, either individually or aggregated
    • We may contact you to inform you of changes such as a domain change or T&C update

  9. Security and storage of information.
    • The site is hosted on a secure server in the UK and data exchange uses SSL encryption
    • The system uses password protection and the passwords are stored in encrypted format

  10. Cookies.
    • The site uses cookies (small text files) which are stored on your local machine.
    • The cookies are used to store the id of the current user session so that you are remembered as you navigate the site


User information